Sr. Executive – Procurement / Supply Chain
Location: Gurgaon
Experience Required: 3–5 Years
Education: Bachelor’s Degree (preferably in Business Administration or related field)
Job Summary
We are seeking a Sr. Executive – Procurement / Supply Chain to manage end-to-end procurement operations. The role involves ensuring timely availability of materials, maintaining strong vendor relationships, optimizing costs, and supporting overall operational efficiency.
Key Responsibilities
Procurement Operations
- Collaborate with internal teams to understand procurement requirements.
- Research, identify, and shortlist potential suppliers/vendors for goods and services.
- Publish RFQs as per procurement plan and prepare comparative evaluations based on key selection criteria.
- Evaluate vendor bids to ensure cost-effectiveness, quality, and compliance.
- Negotiate pricing, payment terms, and delivery schedules with suppliers.
- Handle vendor registration processes and coordinate for KYC documentation.
- Prepare and process purchase orders for materials and services.
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Maintain complete procurement documentation such as purchase orders, agreements, and contracts.
Vendor Management
- Ensure timely procurement to avoid operational delays.
- Resolve issues related to delayed deliveries, quality problems, or invoice discrepancies.
- Conduct periodic vendor performance evaluations and assess reliability.
- Generate and present reports on procurement activities, cost analysis, and supplier performance.
- Process supplier invoice approvals upon confirmation of completed deliverables.
- Ensure ethical procurement practices and avoid conflicts of interest.
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Continuously work toward improving procurement processes.
Financial & Reporting Responsibilities
- Monitor budget vs. actual costs and perform variance analysis.
- Ensure adherence to commercial terms and contract compliance.
Key Competencies / Skills
- Strong knowledge of commercial terms and contract management.
- Excellent negotiation and communication skills.
- Experience with procurement software and 3-way matching.
- Proficiency in MS Excel.